E-signatures are quickly becoming a part of the retirement industry. As processes become paperless, they lend themselves to the efficiency of an electronic signature. E-signatures are a safe and legal way to give consent or approval on an electronic document or form.
So, how does an e-signature work? An e-signature starts when an email with a link to a document is sent to a user. The link takes the user to a secure webpage which contains the document or documents to be signed. On the webpage the user can review the document before signing. When ready to sign, they can choose one of the three options to complete their signature: based on the user’s name a signature can be created for them, they can draw the signature (this can be with a mouse if viewing the document on a computer or a finger if using a mobile device), or a saved signature can be uploaded. After the user finishes their signature, they have the option to save the document they just signed. An email is then generated, letting the organization you are signing with know that the signed document is ready. It is that simple and can be done in minutes versus days using paper documents.
Here at Noble-Davis, we are using e-signatures to streamline our document restatement process. We are also working on changing some of our processes to add the capability to invoices and waiver forms. If you are interested in adding this capability to your processes, do a quick Google search and you will find many companies that offer e-signature services.